January 7, 2008
1. The regularly scheduled meeting of the Tyler City Council was called to order at 7:00 p.m., on January 7, 2008 at the Tyler Fire Hall. Mayor Harper and Council Members Denney, Manson, Mundt, and Williamson present. Staff Present: Beck, Luger, Lutterman, Petersen, and Spindler. Guests Present: Lee Amundson, Diane Borresen, Chuck Gackstetter, Joyce Dass, Larry Hansen, Liz Hansen, and Glen Meyer from the Community Center Task Force and Tyler Legion.
2. The agenda, December 3, 2007, and December 4, 2007 minutes were unanimously approved by the Council.
3. No items were presented under public express.
4. Joyce Dass from the community center task force gave a progress report on the community center and requested the council provide some guidance before they proceed any further. Diane Borresen added that the task force has recently discussed the possibility of remodeling the Legion or the golf course clubhouse to make the project more cost effective. Chuck Gackstetter speculates that it would cost approximately $300,000 to remodel the Legion and $400,000 to remodel the clubhouse.
The task force asked the council if they have not fully supported the community center proposal because of the costs or because they believe it is not necessary. If the council generally supports the concept of a community center, but has been intimidated by the costs than remodeling an existing building may be a suitable alternative. Manson stated that he is in favor of a community center, but does not want to spend $800,000. Harper agreed and believed $300,000-$400,000 is a more reasonable estimate since the city would be responsible for the debt payments.
Denney added that more people may support the community center proposal if it less expensive and located at the Legion. Manson agreed stating that many people indicated on their survey that they wanted the community center in a central location.
Petersen suggested the city hire an architect to conduct a feasibility study on the Legion and the clubhouse. The feasibility study would determine the cost to remodel the buildings and identify potential problems. Petersen speculated the study would cost approximately $10,000-$20,000. Harper agreed with Petersen’s suggestion, but believed the Legion should be studied first and if it is not feasible than the clubhouse should be studied.
Denney motioned to solicit bids from architects to conduct a feasibility study on the Legion building. Seconded by Manson and approved unanimously.
5. Manson motioned to appoint the following as the annual appointments and designations for 2008:
Budget Committee Denney and Williamson
Investment Committee Denney and Mundt
Personnel Committee Harper and Manson
Public Safety Committee Manson and Williamson
Library Board Harper
Parks and Recreation Mundt
TRED Representatives Williamson and Manson
Utility Commission Harper, Luger, Beck,
Acting Mayor Denney
Airport Commissioner Mundt
Street Commissioner Denney
Civil Defense Director Gary Manson
Fire Chief Rich Borresen
Official Newspaper Tyler Tribute
Official Depositories Citizen’s State Bank
First Independent Bank
Seconded by Denney and approved unanimously.
6. Luger stated that only one bid was received for snow removal at the airport, which was from Wayne Pearson for $117.50 per hour. Lutterman asked if the revenue from the hangar leases cover snow removal costs, which Luger responded no. Lutterman suggested the lease payments be increased to compensate for the city’s portion of the snow removal costs. Luger commented that the city is unable to increase rates since the terms are agreed to during the signing of the hangar lease agreement. Harper agreed with Lutterman’s point and proposed adding a maintenance assessment to the hangar lease. Luger believed it was unfair to assign all of the maintenance costs to those who rent hangar space since they are not the only users of the airport.
Manson motioned to hire Wayne Pearson at $117.50 per hour to remove snow at the airport. Seconded by Williamson and approved unanimously.
7. Spindler gave the monthly police report where he stated that the police department received 43 calls for service last month. Some of those calls included: a two vehicle traffic accident, multiple hit and run accidents, verbal dispute, and a report of hunters hunting within city limits.
Spindler added that the police department will be receiving an equipment donation from the Target Corportation.
8. Luger informed the council of the Tyler Golf Club’s request to renew their 3.2 percent malt liquor license. Manson asked if the golf course has been informed that they need to be regularly selling prepared food to be in compliance with State Statue and Tyler City Code. Luger stated that last season she worked with the golf course manager to ensure these requirements were being met. Denney motioned to approve the license and send the Golf Club a letter reminding them of the food requirements. Seconded by Mundt and approved unanimously.
9. Harper presented the resolution which requires the fire department to inventory and mark all of the fireworks they purchase and to provide proof of pyrotechnics certification on an annual basis. Motion by Manson to approve Resolution No. 2008-01. Seconded by Denney and approved unanimously.
10. Petersen gave the monthly city attorney where he mentioned that the deed is completed for the last TRED lot.
11. Harper explained that according to the auditor’s records the hospital owes the city $40,363 for the clinic project, but neither the city nor the hospital has any records that indicate who is responsible for the balance. The auditor recommends the city transfer enough money into the capital project fund to cover the balance and close the fund.
Petersen asked if anyone has asked the hospital to pay the balance. Luger responded that she spoke to the hospital administrator and he refuses to pay it without some type of written statement. After much discussion, Harper motion to table the topic until December 2008. Seconded by Williamson and approved unanimously.
12. Lutterman presented a revised utility fee schedule that implements a disposal fee on certain items and connection fees on all utilities. Motion by Manson to accept the utility fee schedule as presented. Seconded by Mundt and approved unanimously.
13. Lutterman gave his last monthly utility report where he stated that Dave, Dean, and Mic have completed all of their National Incident Management System training. Lutterman also requested the council’s permission to use a city truck on February 2. The council thanked Lutterman for his many years of service and granted him permission to utilize the truck.
14. Luger reported that Dub’s retirement party in on Thursday, January 31 at 5:00 pm in the basement of the Kronborg.
15. Motion by Manson to approve the bills. Seconded by Denney and approved unanimously.
16. There being no further business before the Council, Mayor Harper adjourned the meeting at 8:55 p.m.