September 14, 2009
- The regularly scheduled meeting of the Tyler City Council was called to order at 7:00 p.m., on September 14, 2009, at the Tyler fire Hall. Mayor Lutterman and Council Members Denney, Mundt, Clark and Thomsen were present. Staff Present: Petersen, Beck, Spindler, and Tolsma. Guests Present: Shirley Mortland, Roy Ostrander, Phyllis Rosen, Bob Cauwels, Bill Clark, Larry Hanson, Chuck DeBates, and Cal Nielsen.
- The agenda was approved by the Council. Motion was made by Denney, seconded by Mundt, and unanimously carried.
- The August 3rd, 2009 minutes were approved with an amendment to change item number six to $730.67 instead of 1,461.34. Motion was made by Mundt, seconded by Clark, and unanimously carried.
- The August 24th, 2009 special meeting minutes were approved. Motion was made by Denney, seconded by Mundt, and unanimously carried.
- Under Public Express Kal inquired about the status of a recent water main break. Mayor Lutterman stated that the issue had been resolved and that a new policy would be proposed for adoption later in the meeting to address future breaks.
- On behalf of the Lake Benton Legion Chuck DeBates presented the City of Tyler the second check in the amount of $730.67 to assist with repair costs for the swimming pool.
- Regarding the Maple Street alley petition Mayor Lutterman noted that an alley had never been designated in that location and that the neighbors should work together to form an easement agreement. Lutterman also noted that there were no outlets on either side of the block which would make it difficult for the City to maintain it. City Attorney Glen Petersen gave a brief explanation of the legal issues regarding the alley and stated that it would not be a good idea for the City to get involved and that the best way forward would be for the neighbors to form an easement agreement between each other.
- Bill Clark was present to discuss issues of law enforcement reporting in the Tyler Tribute. Clark presented the Council a copy of State Statutes regarding the disclosure of law enforcement and government data. Clark noted that Police Chief John Spindler has been very cooperative when they have contacted him for law enforcement information, although they would like to be more proactive and work with Spindler to develop a weekly report that could be included in the Tribute. Members of the Council agreed with Clark that law enforcement information should be included in the newspaper. However, a certain level of discretion should be exercised when dealing with sensitive information. Clark also stated that there was a significant period of time during 2008 and 2009 where the City Council Minutes were not published. Clark said he would meet with City Administrator Tolsma and get the unpublished minutes included in an upcoming edition of the Tribute.
- City Administrator Tolsma presented the Council with the preliminary 2010 budget and proposed tax levy of $242,400, which is a 10% increase from the 2009 levy. Tolsma noted that the budget reflected rather conservative estimates in terms of revenue and a level of expenditures similar to 2009. Tolsma also noted that the actual levy would most likely come in under the proposed amount when the final budget is up for approval in December. Motion was made by Denney, seconded by Mundt, and carried unanimously to approve the 2010 proposed tax levy.
- City Administrator Tolsma presented the Council with Ordinance No. 6, 2nd Series amending Chapter 4 of the Tyler City Code. Tolsma stated that the ordinance addressed the recently discussed utility issues regarding water and electric service. City Attorney Petersen recommended amending the ordinance to also include the word “plans” to section 04.04.02. Motion was made by Clark, seconded by Denney, and carried unanimously to adopt Ordinance No. 6, 2nd Series.
- City Administrator Tolsma presented the Council with a GIS agreement from Lincoln County. Tolsma briefly discussed the agreement and noted that the Council could decide when and for how long the agreement would take effect. The yearly rate for the City of Tyler was $2.50 per parcel for a total of $2,077.50. Motion was made by Clark, seconded by Mundt, and carried unanimously to approve the agreement for the term of October 1, 2009 through September 30, 2010.
- Police Chief John Spindler was present to give his report. Spindler noted that the graphics and interior work on the new police vehicle was completely done and that the new video system had been working well.
- City Attorney Glen Petersen was present to give his report. Petersen discussed the annual request from the Lincoln County Enterprise Development Corporation for $3,770 and noted that the TRED Board had discussed the need for more information from the LCEDC before approving the contribution. Council Members recommended making the contribution contingent on a more detailed LCEDC annual report for 2010. Motion was made by Mundt, seconded by Thomsen, and passed 4-1 with Clark Dissenting.
- Utility Superintendent Dean Beck was present to give his report. Beck informed the Council that he would like to begin applying for the necessary permits to bring the baby pool into compliance next year should the Council decide it wants to repair it. Motion was made by Clark, seconded by Denney, and carried unanimously to authorize Beck to begin applying for necessary permits.
- City Administrator Tolsma was present to give his report. Tolsma noted that Lincoln County Enterprise Development Corporation was hosting a luncheon on Wednesday, September 16 and that Members of the Council are invited to attend. Tolsma also noted that Lincoln County was hosting an open house on September 29 for anyone wishing to attend.
- Mayor Lutterman was present to give his report. Lutterman informed the Council that the personnel committee would be meeting briefly after the following tonight’s meeting to select the finalist for the deputy registrar position.
- Motion was made by Denney, seconded by Clark, and unanimously carried to approve the bills.
- There being no further business before the Council, Mayor Lutterman adjourned the meeting at 8:45 p.m. Motion made by Denney, seconded by Mundt, and unanimously carried to adjourn.